SCOUT SHOP POLICIES
Special Orders
– All special orders will be paid for in
full prior to the order being sent to National. There will be NO
REFUNDS/EXCHANGES for this merchandise. You will have 30 days to
pick up the merchandise from the time you are called before the
merchandise will be put in our inventory.
Holding Merchandise –
Merchandise that
is normal store items will only be put aside for one (1) business
day.
Purchasing Advancement Items –
Advancement
items will not be sold unless the proper paperwork is turned in at
the time of purchase. This includes the advancement report with the
blue cards attached.
Council Accounts
- Items that are charged to the council
account must have enough funds to cover the merchandise, otherwise,
the items must be paid for. You will not be allowed to go under a
zero balance. Each unit that maintains this account should supply
the Scout Store with an updated list of who is allowed to charge
against this account.
Unit Accounts - A unit can not come in the council service
center and just say charge my account if there is no money in the
account. The Housatonic Council is not a bank and can not lend money
to units to pay for badges, books, etc. It is suggested there be
money in a unit account to draw off of as needed so your treasurer
doesn't have to write a check every time something is needed. Only
those persons authorized by the unit committee are allowed to
withdraw money from the account. Registration, charter renewal fees
must be paid in full when submitting any registration. If you have
any questions, please call the council service center
TOUR PERMITS
Reminder:
Effective May 12, 2000 the Executive
Board has mandated that unless the two tour leaders listed on Local
and National Tour Permits have completed the Youth Protection
Training within the past two years, they will not be approved. Tour
Permits are required of all units who travel outside the council
territory (Derby, Shelton, Seymour, Ansonia and Oxford). Without a
Tour Permit, the trip is not authorized and accident insurance will
not cover youth and adults; liability insurance will not cover
adults.
The Youth Protection Training is
required by Council, every two years. Individuals can take the
training online or have a certified instructor, who is qualified to
conduct the training, certify participants. Furthermore, it is the
responsibility of the unit and/or the individual to keep track of
their training.
All Tour Permits must be submitted to
Council two weeks in advance of the scheduled activity for proper
clearance. Please be sure that the Tour Permit is filled out
completely and properly before submitting it to Council. The form
requires 2 signatures from the Tour Leader and 1 from a member of
the Unit Committee, as well as unit information, date(s) of trip,
description of the trip, activity standards, mode of transportation,
number of youth and adults, and vehicle insurance information.
All persons responsible for youth
safety must understand and appreciate the Scouting position of zero
tolerance for child abuse and victimization in any form. Unit
Leaders should report any suspected abuse to the Scout Executive.
If you have any questions, please feel free to call the Council
Office and speak with the District Executive. Our youth are
important!
Again, thank you for taking the time
to be a leader with the Housatonic Council. Best wishes for a
successful program for the youth you work with.
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